AI automation for recruitment agencies
Automate candidate admin, vacancy handling and compliance checks, while Wanzo manages the IT and connectivity your consultants rely on every day.
Recruitment agencies handle a constant flow of CVs, job briefs, candidate emails, interview requests and client updates. Consultants copy details from job boards and inboxes into an ATS or recruitment CRM, clean up CV formatting, tag skills, record availability and chase missing information. The work repeats whenever a candidate applies, a vacancy changes or a shortlist moves forward.
Temporary staffing adds timesheets, client approvals, right-to-work evidence, references, qualification records and payroll handoffs. Permanent desks still spend hours arranging interviews, sending reminders, updating statuses and telling candidates what happens next. When data sits across Bullhorn, Vincere, JobAdder, Microsoft 365, shared spreadsheets and job boards, it's easy for gaps to create duplicate records and missed follow-ups. We automate the defined admin around those systems, while keeping recruiters in control of candidate judgement and client relationships.
Where the time goes
Repeated data entry
Consultants download CVs and job briefs from job boards and email, rename files, reformat profiles, then enter contact details, skills, rates, availability and vacancy requirements into the ATS or CRM.
Interview diary coordination
Coordinators compare consultant, candidate and client calendars, send confirmations and reminders, then repair the schedule when availability changes. Every reschedule creates another round of emails and ATS notes.
Compliance document chasing
Teams request right-to-work evidence, references, qualifications and role-specific checks, save documents against candidate records and track what is missing or expiring. Recruiters repeatedly chase candidates before submission or placement.
Temporary worker administration
Temporary desks collect timesheets, match workers to assignments, chase client approvals and pass confirmed hours to payroll. Missing entries and late amendments create manual checks at the end of every pay period.
What we’d build
CV and vacancy intake
We build an intake workflow that reads CVs and job briefs from agreed inboxes or forms, extracts approved fields and creates or updates ATS records. Suspected duplicates and incomplete records go to a recruiter for review.
Interview scheduling workflow
We connect approved calendars and candidate communication templates so interview invitations, reminders and rescheduling steps run from agreed status changes. Each action can be written back to the ATS or CRM.
Candidate compliance tracking
We build a workflow that requests outstanding evidence, files documents against the correct record, tracks expiry dates and flags exceptions. It won't decide candidate eligibility; designated staff review each compliance outcome.
Timesheet and payroll handoff
Workers submit hours through an agreed form or existing system. The workflow validates required fields, routes timesheets to the right client approver, chases missing responses and passes approved data to payroll.
The systems behind every placement
Your ATS, VoIP, Microsoft 365, cloud files and job board access have to work throughout the day. A connection failure or compromised account stops consultants from reaching candidates and clients. Wanzo can manage that underlying IT, cybersecurity and connectivity alongside the automation, with 24/7 monitoring, a four-hour response commitment and business internet covered by a 99.9% uptime SLA.
Questions people ask
What can AI automate in a recruitment agency?
In a recruitment agency, AI can remove admin around CV intake, candidate record updates, vacancy data, interview booking, compliance document chasing and timesheets. Wanzo builds workflows for defined steps, such as extracting agreed fields from a CV, updating an ATS and routing incomplete records to a consultant. Recruiters still decide who to approach, shortlist and place. The useful starting point is one repeated process with clear inputs, owners and exceptions.
Can AI integrate with Bullhorn, Vincere or JobAdder?
Integration depends on the platform, your licence and the access its API or export tools provide. We first map where candidate, vacancy and placement data currently enters your process. Wanzo can then connect supported ATS or CRM platforms, Microsoft 365 inboxes, calendars, forms and approved spreadsheets. If a direct connection isn't available, we'll set out the workable options before building anything. We also define permissions, logging and human review for sensitive actions.
Will recruitment automation reject candidates automatically?
No. The service doesn't need to make hiring decisions to reduce admin. We focus on defined operational tasks such as extracting data, requesting missing documents, booking interviews, sending approved updates and flagging records for attention. Candidate suitability, shortlisting and placement decisions remain with your recruiters. Where a workflow handles personal or compliance information, we agree access controls, retention, review points and exception routes before it goes live.
How much does recruitment agency automation cost?
AI Starter begins at £495 a month and suits a focused automation with ongoing support. AI + Managed IT starts at £1,250 a month and combines automation with the technology your agency relies on; it's our most popular plan. AI Transformation starts at £2,950 a month for broader operational change. The right tier depends on process scope, system access, user numbers and the IT or connectivity you want Wanzo to manage.
Ready to talk?
Book a free, no-obligation discovery call. We'll learn about your business and show you exactly how Wanzo can help — with a bespoke proposal within 48 hours.
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