What Microsoft 365 costs
per user in the UK
Typical UK market rates put Microsoft 365 at £6 to £22 per user per month for the licence, and £30 to £70 once management and Copilot are included.
The short answer
Microsoft 365 typically costs a UK business £6 to £22 per user per month for the licence, billed annually and excluding VAT. They're market ranges for Business Basic, Standard and Premium, not a Wanzo quote. Copilot usually adds about £25 per user per month. A mailbox migration is a one-off, often £40 to £120 per mailbox. Tenant management and a helpdesk typically add £20 to £45, so a typical all-in figure is £30 to £70 per user per month.
What the market charges
Licence only
£6 to £22 per user per month
Firms that already administer Microsoft 365 and only need to pay Microsoft for the seats they assign.
- •Business Basic around £6 to £8, annual billing, excluding VAT
- •Business Standard around £10 to £15, with desktop apps
- •Business Premium around £19 to £24, with Intune and Defender
Licence plus management
£30 to £55 per user per month
Businesses that want a supplier to run the tenant, handle licences and support staff when email or Teams fails.
- •Business Standard or Business Premium licences
- •Tenant administration and licence changes
- •Staff helpdesk for everyday Microsoft 365 issues
Premium plus Copilot
£55 to £90 per user per month
Firms that need Business Premium, device control, mailbox backup and Copilot on selected seats under one supplier.
- •Business Premium plus Copilot at around £25 extra per licensed user
- •Device management and a separate mailbox and file backup
- •Helpdesk, monitoring and ongoing tenant administration
These are typical UK market ranges, not a Wanzo quote. Our own plans are here.
What moves the price
Which plan you buy
Business Basic is typically £6 to £8 per user per month on an annual UK commitment. Business Standard sits around £10 to £15. Business Premium is usually £19 to £24. These are market ranges, not a Wanzo quote.
Copilot on top
Microsoft Copilot is a separate licence, typically around £25 per user per month in the UK. It sits on top of Business Standard or Premium. Licence it for every seat and the Microsoft bill can double.
The mailbox migration
A straightforward mailbox move from Google Workspace or Exchange often costs £40 to £120 per mailbox as a one-off. File shares and hybrid servers cost more. That fee is not in the monthly licence, so budget it first.
Who runs the tenant
If nobody on your team administers Microsoft 365, you'll pay a supplier to do it. UK market rates for tenant admin plus a helpdesk typically add £20 to £45 per user per month. Full managed IT with devices and security sits higher.
What people get caught by
- Paying month to month rather than annually usually costs more per user for the same Microsoft 365 plan.
- UK business prices are typically quoted excluding VAT, so add 20% if you're comparing to a consumer quote.
- Assigned licences you no longer use still bill every month until someone removes them from the tenant.
- Microsoft 365 doesn't include a separate backup of mailboxes and files. Accidental deletion and account compromise still happen.
Questions people ask
How much does Microsoft 365 cost per user in the UK?
Microsoft 365 business licences typically cost £6 to £22 per user per month in the UK on an annual commitment, excluding VAT. Business Basic is the lower end. Business Standard and Business Premium sit higher because they include desktop apps, and in Premium's case device management. Copilot is extra, usually around £25 per user per month. Microsoft's list prices change, so treat those figures as current market ranges. Add tenant management and a helpdesk and a typical all-in figure is £30 to £70 per user per month.
How much is Microsoft 365 Business Premium per user?
Microsoft 365 Business Premium typically costs £19 to £24 per user per month in the UK on an annual commitment, excluding VAT. That's a market range, not a Wanzo quote, and Microsoft's list price moves. Premium includes the desktop apps, Teams, Intune device management and Defender for Business. It still does not include Copilot, which is a separate licence at around £25 per user per month. If a supplier also administers the tenant and runs a helpdesk, budget £30 to £55 per user per month for that combined service.
How much does a Microsoft 365 migration cost?
A straightforward mailbox migration in the UK typically costs £40 to £120 per mailbox as a one-off market fee, excluding VAT. File shares, hybrid Exchange and tangled permissions push the job well above that. The monthly Microsoft 365 licence does not cover the move, so treat migration as a separate line. Get a scoped figure against your current mail and files, not a blended per-user guess. If you want the tenant managed after the move, UK helpdesk rates typically add £20 to £45 per user per month.
How much does it cost to manage Microsoft 365?
Microsoft's own support covers the platform, not your staff's day-to-day problems with Outlook, Teams or licences. If nobody internally administers the tenant, you'll buy that separately. Typical UK market rates for Microsoft 365 administration and a helpdesk are £20 to £45 per user per month, on top of the licence. That isn't a Wanzo per-user quote. Wanzo's published AI + Managed IT plan starts at £1,250 a month excluding VAT, and covers managed Microsoft 365 alongside automation. AI Starter is from £495 a month if you only need automation.
Other cost guides
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